All electronic attachments must be uploaded to your Studyinfo application form. Email attachments are not accepted.

During the application phase you can submit regular photocopies of your educational documents to the application form. If you submit photocopies and you are offered a study place, the offer will be conditional and you will need to provide verified copies by a specific deadline. See below on this page for instructions for conditionally accepted students.

Please scan the original documents with care, always scan in color and remember to scan all pages. If your scan is blurred, discoloured or the file is flawed it will not be accepted. The use of PDF -format is encouraged, as this ensures that the files can be opened in all operating systems.

It is always the applicant’s responsibility to make sure that the application documents meet the requirements and reach the University of Lapland by the deadline. University of Lapland does not process any application documents that have arrived after the deadline. The authenticity of all documents will be examined and the submission of forged documents will lead to automatic rejection of the applicant.

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You may ask that your institution sends your official electronic educational documents by email directly to the University of Lapland to the following email address:

admission@ulapland.fi

In order for the document to be accepted, certain requirements must be met:

• The email must be sent from the issuing institution’s official institutional email account
• The sending email must be verifiable on the institution’s public website
• The sending email must belong to a person or office that is responsible for issuing official educational documents, for example: registrar’s office, controller of examinations, awards and graduation department etc.
• The attached document must be in PDF format

University of Lapland accepts official transcripts submitted electronically through the international transcript services listed below. Please request your electronic transcript to be submitted to admission@ulapland.fi or select the University of Lapland from the list of receivers. Please refer to the services’ own instructions for more details on how to use each service.

• • CSSD (https://www.chsi.com.cn/en/)
  • Digitary (http://www.digitary.net/)
  • Gradintelligence (https://gradintel.com)

• My eQuals (https://www.myequals.edu.au/receiving-documents/)
• National Student Clearinghouse (https://www.studentclearinghouse.org/)
• Parchment Exchange (https://www.parchment.com/)
• Truecopy (http://www.electronictranscripts.com)
• Vitnemålsportalen (https://www.vitnemalsportalen.no/)

If your institution uses a service not listed here, please contact us at admission@ulapland.fi and we will check if it is possible for us to accept your documents through this service. Please note that the University of Lapland reserves the right to make the final decision on whether a service is accepted or not.

Electronically signed educational documents

We accept documents that have been electronically signed with a valid digital signature (so called Adobe blue ribbon) by the awarding institution. A valid digital signature appears as a blue ribbon when the document is opened in Adobe Reader. The signature must be issued by the awarding institution, and the signature must be valid when the document is opened.

The University of Lapland reserves the right to evaluate each digitally signed document case by case and reject documents that do not meet the requirements.
Send the digitally signed document by email to admission@ulapland.fi

Electronically verified educational documents

We accept electronic educational documents that contain a verification code that can we can use to verify the document and its contents using an electronic verification service used by the degree awarding institution.

The following requirements must be met for the the verification to be accepted:

• The verification service is located on the degree awarding institution’s website OR, in case of third party services, the institution provides a link to the service on their website.
• The entire document can be verified using the service, i.e. the verification service must show the exact same content as the document you submitted to your application.

Please note the following restrictions:

• Institutional verification services that require downloading specific software or paying for the verification are not accepted.
• Verification services that rely on the recipient to send an email to the verification service or the issuing institution are not accepted.
• We cannot guarantee that we can accept verification services in languages other than English, Finnish or Swedish. If the service is available only in other languages, we will try our best to use the service. However, if we are unable to use the service due to it being in another language, you must submit your documents via some other accepted method.
• If the electronic document verified by the service is not available in English, Finnish or Swedish, you must submit an authorized translation of the original document as well.
• Regular PDF scans of educational documents are not accepted if the document cannot be verified using an electronic verification service on the institutions website.

The University of Lapland reserves the right to evaluate each electronic document and verification service case by case. If we cannot verify the required information, you must submit the document via some other accepted method.

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